In most cases, these are the basic steps:
- Begin the process in December, as the wheels of government turn slowly.
- Locate the appropriate state or city government website.
- You may find a tab called "Mayor's Page" or "Governor's Page." Also look for "Ceremonial" or "Forms" down the side or across the top.
- If you do not see any of these, try using the site's Search feature with the word "proclamation."
- Another option is the "Contact Us" link. That area allows you to write a brief message such as:
A staff person will probably reply and e-mail a form for you to complete. E-mail it back for an official signature.
If no form is available, you may use the proclamation templates for National Nutrition Month and Registered Dietitian Day provided by the Academy of Nutrition and Dietetics. Place the proclamation on your official affiliate letterhead. Mail or e-mail to the mayor's or governor's office along with a formal request from your state or district association.
Follow up with a phone call – just to be sure your request arrived.
When you have confirmation that the proclamation has been signed, contact local media to suggest a news item, interview or photo with the mayor or governor and affiliate representatives.
- How do I ask the governor to issue a proclamation declaring March 2014 National Nutrition Month?
- How do I ask the mayor to issue a proclamation declaring Wednesday, March 12, 2014 Registered Dietitian Day?
Note: A special note of appreciation to Robin Plotkin, RD, LD, and Jennifer Neily, MS, RD, LD, of the Texas Dietetic Association who shared the proclamation steps for the City of Dallas. States and cities may vary regarding proclamation procedures.